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Higher Degree by Research (HDR) Administration Officer (Internal applicants only)

Apply now Job no:502965
Area:Office of Deputy Vice-Chancellor (Research)
Salary (FTE):Professional Level 05 ($64,597.80 - $72,348.94)
Work type:Full Time - Continuing
Location: St Lucia

The University of Queensland (UQ) has supported over 15,000 students in their academic pursuit to attain a higher degree by research (HDR). With over 2, 000 research experts and a reputation world-wide as an elite research institution, UQ provides research candidates with every advantage.

More than 4,400 students are currently undertaking a higher degree by research at UQ under the support and guidance of the UQ Graduate School. The Graduate School has academic responsibility for managing admissions, providing research scholarships, supporting students during their candidature, and facilitating the examination of theses. The Graduate School coordinates year-round skills training, supports infrastructure and research facilities, and provides opportunities to accelerate career development for HDR candidates.

 The role

The HDR Administration Officer is responsible for the provision of specialist HDR administrative support and policy advice to HDR candidates and advisors; as well as liaising and maintaining strong working partnerships with the HDR Liaison Officers and other stakeholders. Working as part of a portfolio team, this role delivers support and service in administering requests in relation to HDR candidature; including admissions, scholarships, progression, and examination.     

The person

Applicants should possess a relevant undergraduate degree and/or have experience in a customer support role; as well as good judgement and strong attention to detail. Capable of liaising with people at all levels; exceptional communication, interpersonal and computer skills are also important in this role. 

The University of Queensland values diversity and inclusion and actively encourages applications from those who bring diversity to the University. Please refer to the University’s Diversity and Inclusion webpage ( for further information and points of contact if you require additional support.  

This role is a full-time position; however flexible working arrangements may be negotiated.

Accessibility requirements and/or adjustments can be directed to the contact person listed in the job advertisement.


This is a full-time, continuing appointment at HEW Level 5. The remuneration package will be in the range $64,597.80 – $72,348.94 p.a., plus employer superannuation contributions of up to 17% (total package will be in the range $75,579.43 – $84,648.26 p.a.).

Position Description

HDR Administration Officer_Position Description.pdf


To discuss this role please contact Belinda Bern, Director, UQ Graduate School on +61 7 3346 0506 or

Important Information

To submit an application for this role, use the Apply button below. All applicants must supply the following documents:

  • Covering Letter (Statement of Claim)* - Maximum of two (2) A4 typed pages; and
  • Curriculum Vitae / Resume^

*Your covering letter should clearly address the Abbreviated Selection Criteria included below; i.e. you do not need to address all of the Selection Criteria included within the Position Description.

The Abbreviated Selection Criteria to address for this role are:

  1. Provide two (2) examples that demonstrate your organisational and time management skills, including the ability to prioritise tasks to ensure that deadlines are met;
  2. Provide two (2) examples that illustrate your commitment to high level customer service and ability to work in a team and
  3. Provide two (2) examples that demonstrate your ability to use judgement and interpret and apply policies and guidelines.

^Please ensure your CV / Resume includes the details of two (2) professional referees. One of whom should be your current supervisor/manager. Ideally, a professional referee is someone:

  • whom you have reported to (direct supervisor/manager or manager once removed) within the last 18-24 months;
  • who can provide detailed feedback on your work performance; and/or
  • whom you have asked to be a referee for you.

Closing date: Monday, 19 March 2018.

Applications close: E. Australia Standard Time

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